Job Summary

Dispatch and Order Coordination • Prepare and maintain dispatch documentation, delivery notes and related records. • Coordinate the preparation, collection and dispatch of orders, ensuring documentation is accurate and complete. • Follow up on deliveries, collections and outstanding orders, escalating delays or discrepancies to the relevant supervisor. • Liaise with internal teams to ensure orders are ready for dispatch and delivery arrangements are communicated effectively. Supplies and Supplier Coordination • Support the sourcing and replenishment of office and operational supplies in line with approved requirements. • Obtain supplier quotations, follow up on purchase requests and delivery timelines, and maintain up-to-date supplier records. • Assist with purchase orders, delivery notes and invoice documentation, ensuring relevant records are submitted to the appropriate departments. • Monitor the availability of routine supplies and flag replenishment needs in good time. Inventory and Stock Support • Update stock and inventory records for assigned supplies and items. • Support periodic stock counts and reconciliations, reporting discrepancies to the responsible supervisor. • Assist with recording stock movements, receipts and issues, ensuring documentation is accurate and filed appropriately. • Coordinate with the relevant Stores and Production teams on inventory-related requests while working within established inventory management procedures. Recordkeeping and Reporting • Maintain organised physical and electronic records of dispatches, deliveries, purchase orders and supplier transactions. • Prepare basic dispatch, stock and supplies reports as required. • Ensure documents are complete, properly filed and readily accessible for verification and reporting purposes. • Perform other related duties within the scope of the role as assigned.

Qualifications & Requirements

Minimum Education

Diploma

Years of Experience

1–2 years

Required Skills

Strong organisational skills and attention to detail, with the ability to coordinate dispatch activities and manage supplies efficiently. • Good recordkeeping and documentation skills, with the ability to maintain accurate dispatch records, stock registers, delivery notes and supplier documentation. • Effective communication and coordination skills when liaising with suppliers, drivers and internal teams to ensure timely deliveries and resolution of discrepancies. • Ability to follow up on orders and deliveries, monitor stock levels, identify replenishment needs, meet deadlines and manage competing priorities. • High levels of accuracy, integrity and accountability when handling company records, stock information, supplies and delivery documentation. • Ability to work collaboratively with internal teams, suppliers and other stakeholders while following established procedures and escalating issues promptly.

Other Requirements

Proficiency in Microsoft Office, particularly Excel, for maintaining records and preparing basic reports. • Experience using inventory management, procurement or ERP systems will be an added

About Greenforest Foods Ltd

Greenforest Foods Ltd is a premier natural foods and ingredients processor that supplies retail outlets and institutional clients in Kenya and the greater East African Community. Greenforest works with more than 5,000 small holder farmers and beekeepers to deliver the safe natural products to the consumer and institutional clients. We respect the environment and biodiversity hence we operate sustainability. Greenforest Foods is East Africa’s leading producers of refined honey,food-grade beeswax, and processed groundnuts. We work with over 2000 peanut small holder farmers and over 5000 bee keepers in the Eastern African Region. We pride ourselves in offering quality, safe, nutritious honey and peanuts to our customers.

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